The current COVID 19 Pandemic is a disturbing time for people, both personally and professionally. Uncertainty abounds. While your teams are working from home, you may ask should you still hold your Morning Huddle? Like in any abnormal or crisis situation, individuals need to feel a part of the whole, need to feel in control, and need to be as “normal” as possible. Therefore, maintaining team norms is more important than ever.
The first step in getting back to “normal” is determining the new routine and communicating it to the team. Points you might want to include:
- Days, times, and platforms for virtual meetings. A daily huddle or 30-minute virtual discussion can help everyone feel connected and know what’s going on – discuss tasks, projects, etc.
- Think of ways to ensure everyone is present and not multi-tasking during the call. Will you use the camera feature during the meeting? (No one wants to be caught in their pajamas 😊)
- How should the team communicate and share information? Ensure everyone is aware of proper etiquette for text, email, and which platform to use for sensitive information.
- Send team members random texts or emails to say hello and see how they are doing. Let them know you care and appreciate them (a nice note from the boss is always a great boost!).
- The leader of the team may want to hold virtual office hours so that team members feel comfortable and know when and how to ask questions and deliver information. One-on-one meetings should also be scheduled regularly so that everyone has a chance to be heard.
- Does your company have an online communications platform like Yammer, Basecamp, Facebook Workplace, or Slack? These are great social networking services to share ideas and articles, collaborate, get information, and share big announcements and success stories.
- Send a quick check-in survey to get a sense of how team members are feeling during these unprecedented times. Help everyone be heard and give feedback on their concerns.
- Regular office activities should not be just canceled – – – think of ways to bring the teams together virtually, creating new ways to participate and build a new culture!
Working remotely may be a new territory for many employees and organizations but remember that it is important for everyone to stay engaged, be celebrated, and connected regardless of their office situation!